HR Platform for Personnel Management
Comprehensive personnel management, recruiting and employee experience system
The Challenge
A rapidly growing technology corporation with over 5,000 employees across 15 countries faced critical challenges with their legacy HR systems. The existing infrastructure consisted of multiple disconnected tools, spreadsheets, and manual processes that created significant operational bottlenecks.
The HR department spent countless hours on routine administrative tasks, leaving little time for strategic initiatives. Recruitment processes took 45-60 days on average, employee data was scattered across different systems, and managers lacked real-time insights into team performance and engagement metrics.
Key Pain Points:
- Fragmented employee data across 7 different systems
- Manual recruitment process causing delays and missed opportunities
- No centralized performance management system
- Limited visibility into workforce analytics
- High administrative overhead (40% of HR team time)
- Poor employee experience with multiple login portals
Our Solution
We designed and developed a comprehensive, cloud-based HR platform for internal use that unified all HR functions into a single, intuitive system. The platform was built with scalability, security, and user experience as core principles.
Core Modules Implemented:
1. Applicant Tracking System (ATS)
Comprehensive recruitment module with AI-powered candidate matching, automated workflow, interview scheduling, and collaborative hiring tools.
- Automated job posting to 50+ job boards
- AI resume parsing and candidate scoring
- Integrated video interview platform
- Customizable hiring pipelines
- Collaborative candidate evaluation
2. Employee Data Management
Centralized employee database with complete 360° view of each employee, from personal information to performance history and career progression.
- Single source of truth for employee data
- Document management with version control
- Automated onboarding workflows
- Custom fields and org chart visualization
- GDPR-compliant data handling
3. Time & Attendance Tracking
Automated time tracking with multiple clock-in methods, leave management, and payroll integration.
- Biometric and mobile clock-in options
- Automated timesheet approval workflows
- Real-time attendance monitoring
- Leave balance tracking and approvals
- Integration with payroll systems
4. Performance Management System
Continuous performance management with goal setting, 360° feedback, regular check-ins, and development planning.
- OKR and KPI tracking
- Multi-rater feedback system
- Performance review cycles
- Individual development plans
- Skills matrix and gap analysis
5. Employee Self-Service Portal
Modern, mobile-responsive portal empowering employees to manage their own HR needs.
- Personal information updates
- Leave requests and approvals
- Payslip and tax documents access
- Benefits enrollment
- Internal job postings and applications
6. HR Analytics & Reporting
Real-time dashboards and comprehensive reporting tools for data-driven decision making.
- Interactive dashboards with drill-down capabilities
- Turnover and retention analysis
- Diversity and inclusion metrics
- Compensation analytics
- Custom report builder
Technical Implementation:
- Architecture: Microservices-based cloud architecture on AWS
- Frontend: React with TypeScript, responsive design for all devices
- Backend: Node.js with Express, RESTful APIs
- Database: PostgreSQL with Redis caching layer
- Security: Role-based access control, SSO integration, data encryption
- Integrations: Slack, MS Teams, Outlook, Payroll systems, Job boards
Results & Impact
The implementation of the new HR platform transformed human resources operations, delivering measurable improvements across all key metrics within the first year.
Additional Benefits:
- Improved Compliance: Automated tracking ensured 100% compliance with labor laws across all regions
- Better Decision Making: Real-time analytics enabled data-driven workforce planning
- Enhanced Employee Experience: Single sign-on and mobile access increased platform adoption to 96%
- Scalability: Platform easily scaled to support company growth from 5,000 to 7,500 employees
- Reduced Turnover: Employee retention improved by 18% due to better engagement and development tools
Key Achievements
This internal HR platform completely transformed workforce management operations. What used to take days now takes minutes. The HR team became more strategic, managers gained better insights, and employees reported significantly higher satisfaction. The ROI exceeded expectations within the first 6 months, making it a cornerstone of the organization's digital transformation.
Result
Reduced time to hire by 40%, employee engagement increased by 35%.
